Maryland HOA & Condo Election Services
Independent, Impartial, and Compliant with Maryland’s New 2025 Law
Price Range: $400 – $900 per election, depending on association size and complexity
Ready for a quote? 📋 Get My Election Quote →
Disclaimer
⚖️ Friendly Disclaimer: This post is for educational and informational purposes only. It’s not legal advice—just some parliamentary perspective from someone who gets way too excited about elections running smoothly.
⚖️ Why Maryland Associations Need Independent Election Services
Maryland’s new Condominium & Homeowners Association Election Law (Chapter 512, 2025) takes effect October 1, 2025, requiring that all HOA and condominium elections be conducted by independent parties — not candidates, not property managers, and not anyone with a conflict of interest.
That means your board candidates or management firm can’t run the election directly without risking a compliance issue.
That’s where Last Minute Meetings comes in.
Led by Donald Garrett, MPA, PRP, a Professional Registered Parliamentarian and Chief Election Officer for Fairfax County, VA, our firm specializes in independent election inspection for Maryland condominium and homeowners associations.
We help your community stay compliant, organized, and transparent — so you can focus on governing, not counting ballots.
💡 What We Do
We provide a full-service, independent election framework designed to meet Maryland’s new legal standards and best practices in association governance.
✅ Election Oversight & Certification
We handle every step — from receiving ballots and proxies to verifying eligibility, tabulating votes, and certifying results. Every election ends with a signed certification to protect your association from disputes.
💌 Proxy Collection & Chain of Custody
All mailed or dropped-off proxies can be received through our secure PO Box, logged and verified against membership rolls, with documented chain-of-custody records.
💻 Electronic and Hybrid Voting Support
We’re experts in managing electronic voting platforms like ElectionBuddy.com, the trusted online election platform that maintains voter secrecy while authenticating every ballot. We integrate both online and paper/proxy votes into one system for a single, auditable tally — ideal for hybrid meetings on Zoom.
📜 Policy & Ballot Review
Before election day, we review your governing documents, notices, and draft ballots to ensure they meet Maryland law and your bylaws. We work closely with management and legal counsel to avoid procedural errors and member challenges.
🧾 Results Reporting & Affidavit Certification
Once the polls close, we tabulate, reconcile, and certify the results in writing — providing a transparent record for the Board and membership. Each report includes vote counts, quorum confirmation, and summary of actions taken by the Inspector of Elections.
📞 Talk to an Election Expert →
🧭 Why Last Minute Meetings?
- Certified Parliamentarian Leadership: Every election is supervised by a Professional Registered Parliamentarian (PRP) who knows Robert’s Rules of Order.
- Independent & Neutral: We don’t manage your community — we simply protect its democracy.
- Trusted by Communities Across the Region: Our team has supported association elections for groups of all sizes, ranging from international nonprofits to condominium associations in the DC area (Reston, Germantown, Fairfax, Bethesda, Prince Georges County, Montgomery County, etc.)
- Tech-Savvy & Transparent: Whether your meeting is in-person, virtual, or hybrid, we bring modern tools and old-school accountability.
By choosing Last Minute Meetings as your Inspector of Elections, you’re entrusting this important process to an independent partner committed to precision, impartiality, and the highest ethical standards.
💵 Transparent Pricing
Our rates typically range from $400 to $900, depending on the complexity of your election (size, hybrid setup, and proxy handling).
Every quote includes:
- Pre-election document review
- Voting setup & configuration
- Meeting attendance (virtual or in-person)
- Tabulation & certification report
No hidden fees. No hourly surprises. Just professional, independent election management you can trust.
📅 Stay Ahead of Maryland’s New Law
Boards and management companies should act now to update their bylaws and procedures before October 2025. Engaging an independent Inspector of Elections ensures compliance with the Maryland Condominium Act (Real Property Title 11) and Maryland Homeowners Association Act (Real Property Title 11B) requirements and maintains trust between the Board and members.
Let Last Minute Meetings be your independent partner for transparent, lawful, and stress-free elections.